Halling Parish Council logopanorama of Halling from across the River Medway


The Parish Office, Community Centre, High Street, Lower Halling, Rochester, Kent ME2 1BS  (01634) 241551
 

April 2018 Meeting Minutes
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MINUTES

HPC Ordinary Meeting 9th April 2018

Jubilee Hall 7.30pm

   

Attendees: Cllr C Herbert (Chairman) Cllr R Thorne
Cllr P Crispe Cllr Kelly Talbot
Cllr T Reynolds Mrs J Allen ~ Clerk 
Members of the public: 10

1.   Apologies for Absence

Apologies were accepted for Cllr L. Hitchcock whom was in attendance at another meeting

elsewhere, Cllr A. Butterfield whom was poorly, Cllr S. Simpson whom is out of the country and Cllr Fearn

who had prior work commitments.

 

2.  Notice of any other business

None

 

3.   Declarations of any Pecuniary and or Prejudicial Interests

None

 

4.   Adjourn meeting for Public Questions

Meeting adjourned for public question time – a total of 13 questions were raised:

 

 i) Concerns for the future of the 151 Bus Service following Council budget cuts.

ii) Complaint that the convex traffic mirrors on the corner of Ashby Close cannot been seen – perhaps obscured by greenery.

iii) Complaints of large potholes at the bottom of Vicarage Close.

iv) Fence repairs required to the foliage circle of Vicarage Close.

v) Confirmation of the appointment of the new Parish Clerk (also referred to the Chairman’s Announcements).

vi) Complaint of destroyed wildlife habitats in Pilgrims Way.

vii) Complaint of a footpath not being reinstated between the bench and cottage diagonally opposite land at St Andrew’s Lake.

viii) Confirmation of who owns the land behind Woodside Cottage in Vicarage Road.

ix) St Andrew’s residents had now seen a report on the fees charged to upkeep the green areas at St Andrew’s Park. This matter had now been passed to Dave Harris at Medway Council to investigate. Reference was also made to a dispute about a pipe on Halling Marsh which appeared to still be attracting a charge despite no longer being in use.

x) Suggested that, when HPC arranges events in the village, they be publicised in the Kent Messenger to promote interest – Easter event was not adequately promoted.

xi) Potential WW1 commemoration event date required still.

xii) Complaints that the new access onto the A228, exits onto the main road yet there appears not to have been granted planning permission.

xiii) Clarification of what is going to happen with the security at the Lake in Halling this year to prevent further trespassing. Various cars already parking along Pilgrims Road due to the removal of the cameras and advertisements for swimming in the lake already appearing on Facebook.

5.   Reconvene meeting

Public question time closed and the meeting reconvened.
 

6.   Chairman’s Announcements

i) The Chairman formally announced, following the extraordinary meeting on the 26th March 2018 that Halling Parish Council have now appointed Jenny Allen as the new Parish Clerk and Proper Officer.

ii) The Chairman also announced that the sale of the Fire Station had now finally taken place following completion on the 20/03/2018. Proceeds from the sale had now been received and a provision would be made for improvements to the facilities and access at the Upper Recreation Ground. The Chairman proposed to hold another public meeting in Upper Halling to seek the views of the residents on the proposal as a previous one had been poorly supported. Quotes to upgrade the equipment will be obtained from 3 companies before any works are agreed and the project is expected to be completed later this year.

iii) In additional to the improvements to the Lower Recreation Ground the Chairman confirmed that monies received from the sale of the Fire Station will also be used to upgrade the surfaced walkways and footpaths in the Marsh along with the installation of kissing gates. Quotes and estimated costs to follow once a full plan of improvements have been drawn up.

iv) In conjunction with the Parish Office being unmanned since January, the Chairman reported that whilst sorting through paperwork in the office it had been discovered that, in December 2003 , Lafarge undertook to provide Halling with two football pitches, following the development project at Low Meadow by Saxon Homes. He confirmed that the council was now pursuing this with Tarmac.

7.   Minutes of Parish Council meetings

The minutes of the HPC meeting held on the 13 March 2018 were submitted and it was proposed by Cllr Thorne and seconded by Cllr Cripse that they be approved as a correct record and signed by the Chairman. The motion was AGREED, with 4 voting in favour and 1 abstention.

The minutes of the extraordinary HPC meeting held on the 26th March 2018 were submitted and it was proposed by Cllr Reynolds and seconded by Cllr Talbot that they be approved as a correct record and signed by the Chairman. The motion was RESOLVED unanimously.

8.   Information arising from the minutes not on the agenda

The Chairman advised that following the meeting on the 13th of March 2018 that the auditor had been appointed and his report was awaited.

9.   Planning Applications since the last meeting

Cllr Thorne informed the meeting of 2 planning applications had been made according to the Medway Council website although neither of them appeared to have been received in the office.

MC/18/1040 ~ 40 High Street                                                           No comments

MC/18/0121 ~ Land East West & North of Formby Road           No comments

 

10.  Estate Matters since the last meeting

Cllr Crispe advised that since the last meeting he has been liaising with the Environment Agency in regards to accessing the river via the marsh to carry out relevant checks. He was also in the process of arranging a date for a training course on playground equipment safety checks which he will attend along with The Clerk and other staff as appropriate.

As referred to in the Chairman’s Announcements, a public meeting would be arranged to discuss with the Council’s proposals for the Upper Recreation Ground with the public.

Cllr Crispe reminded the meeting of the Council’s previous decision to not seek tenders for grazing on The Marsh this season.

The tree stump on the Lower Recreation ground appeared to be re-sprouting and quotes were being sought for its removal. Quotes for providing a new seat at the bus stop in Browndens Road were also awaited.

The meeting was informed that, Barry Barnes, the Council’s co-opted Footpaths Adviser that Barry has decided to step down from his duties.

It was proposed by Cllr Reynolds seconded by Cllr Thorne and RESOLVED unanimously to ask the Clerk to write to Mr Barnes to thank him for his extensive contribution to the maintenance and improvement of the footpath network in Halling Parish.

 

11.  HR Group

Cllr Thorne advised that following several training sessions with Jenny Allen the HR Group was extremely satisfied with the new Clerk’s progress.

 

12.  Agree arrangements for Annual Parish Meeting on Saturday 21st April 2018

The Chairman advised that he is going to postpone the annual Parish Meeting would not now be held on the 21st April 2018. A date would be sought in order than our local MP might be able to attend.

 

13.  Receipts and Payments

PAYMENTS SINCE MEETING 13/03/2018

Date Paid

Cheque No/Folio

Creditor

 

 Net Amount

 VAT

 Amount Paid

Notes

20/03/2018

CHAPS

Hicks Estate Agents

Sale of Fire Station

£2,188.00

£437.00

£2,625.00

 

20/03/2018

CHAPS

Apex Law

Sale of Fire Station

£947.50

£189.50

£1,137.00

 

23/03/2018

1113

You First Partnership

Copier Supplies

£80.00

£16.00

£96.00

 

23/03/2018

1114

Halling Youth Club

Payment for Skate Day

£300.00

£0.00

£300.00

Payment made for HA

31/03/2018

SO

MHS Homes

Standing Order for Garage Rent

£34.30

£6.86

£41.16

 

31/03/2018

SO

Community Centre

Standing Order for Parish Office

£275.00

£0.00

£275.00

 

31/03/2018

DD

(Direct Debit)

BT- Parish Office Telephone & Broadband rental

£185.32

£37.06

£222.38

 

TOTALS

£4,010.12

£686.42

£4,696.54

RECEIPTS SINCE MEETING 13/03/2018

Date Received

Cheque No/Folio

Creditor

 

 Net Amount

 VAT

 Amount Paid

Notes

20/03/2018

CHAPS

Apex Law

Sale of Fire Station

£175,000.00

£0.00

£175,000.00

 

28/03/2018

CHQ

Beaney's

Advert payment

£50.00

£0.00

£50.00

 

TOTALS

£175,050.00

£0.00

£175,050.00

 

It was proposed by Cllr Cripse, seconded by Cllr Talbot and RESOLVED unanimously that the tables be noted and the payments confirmed.
 

14.  Any Other Business

None

 

The meeting finished at 8.10pm

 

The Annual Meeting of the Parish Council will be held on:

 

Tuesday 8th May 2018

7.30pm

Community Centre

 



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09-May-2018 Website updated by Clive Stanley Associates